Multi-Location Startup Guide

Launch your company in Southeast Asia. One platform, every market.

Incorporate in Singapore, Malaysia, Indonesia, Vietnam, or India โ€” and run payroll, compliance, and accounting across all of them from a single Nexub dashboard.

The Challenge

Why most founders struggle with multi-country operations

Each country has its own legal stack, compliance calendar, and payroll rules. Managing them separately means fragmented tools, local advisors in every market, and deadlines that don't wait.

โš–๏ธ

A different legal system in every country

Entity types, registration authorities, minimum paid-up capital, director requirements โ€” each market has its own rules. Getting the structure wrong means costly re-organisation later.

๐Ÿ’ธ

Cross-border payroll without a single view

CPF in Singapore, EPF in Malaysia, BPJS in Indonesia, BHXH in Vietnam, PF/ESI in India โ€” each with different rates, submission portals, and deadlines that don't wait.

๐Ÿ—“๏ธ

Compliance deadlines across five calendars

Annual returns, GST/VAT filings, AGMs, tax submissions โ€” multiply that across every entity and country. A missed filing in any one market can attract penalties or strike-off notices.

Why Nexub

The only platform built for multi-country operations

Every other provider is a country-specific consultant who digitised their invoicing. Nexub is built differently โ€” one platform, one team, every market you need.

๐ŸŒ

One platform, five markets

Every competitor is country-specific. Nexub is the only platform built for multi-country operations from day one โ€” SG, MY, ID, VN, and India on a single dashboard with one team behind it all.

5 marketscovered natively
โšก

We move at founder speed

Singapore incorporated in 1 business day. No waiting for a consultant to find time in their diary, no confusing email threads. Submit your details, we file โ€” you get your company.

1 dayfastest SG incorporation
๐Ÿ’ธ

Pricing you can actually see

We publish our prices for every market. No 'contact us for a quote,' no hidden fees, no hourly billing surprises. Know exactly what you'll pay before you speak to anyone.

5 / 5markets with public pricing
๐Ÿ›ก๏ธ

500+ companies, every edge case

PT PMA in Jakarta, Pvt. Ltd. in Bangalore, Sdn. Bhd. in KL โ€” we've done it all. We know the mistakes that delay incorporation and the rules that catch founders off-guard.

500+companies incorporated

Where Nexub Operates

Five markets. One platform.

Nexub has built the local compliance and payroll stack for each market โ€” so you don't need separate advisors in every country.

๐Ÿ‡ธ๐Ÿ‡ฌ

Singapore

Entity type

Private Limited (Pte. Ltd.)

via ACRA BizFile+

Products available

LeapPayubBookubFounderub

Compliance handled

  • โœ“Annual return (ACRA)
  • โœ“GST filing (quarterly)
  • โœ“CPF contributions
๐Ÿ‡ฒ๐Ÿ‡พ

Malaysia

Entity type

Sdn. Bhd.

via SSM MyCoID

Products available

LeapFounderub

Compliance handled

  • โœ“Annual return (SSM)
  • โœ“SST filing
  • โœ“EPF contributions
๐Ÿ‡ฎ๐Ÿ‡ฉ

Indonesia

Entity type

PT (Perseroan Terbatas)

via AHU Ministry + OSS

Products available

LeapBookubFounderub

Compliance handled

  • โœ“NIB license
  • โœ“VAT (PPN) filing
  • โœ“BPJS contributions
๐Ÿ‡ป๐Ÿ‡ณ

Vietnam

Entity type

LLC (Cรดng ty TNHH)

via DKK Business Registration

Products available

LeapFounderub

Compliance handled

  • โœ“ERC certificate
  • โœ“VAT filing
  • โœ“BHXH social insurance
๐Ÿ‡ฎ๐Ÿ‡ณ

India

Entity type

Private Limited (Pvt. Ltd.)

via MCA21 SPICe+

Products available

LeapPayubBookubFounderub

Compliance handled

  • โœ“ROC annual filing
  • โœ“GST returns (GSTR-1/3B)
  • โœ“PF + ESI contributions

Quick Comparison

What it actually takes to set up in each market

Entity requirements, setup timelines, and Nexub fees โ€” side by side.

๐Ÿ‡ธ๐Ÿ‡ฌSingapore
1 business day
Entity
Pte. Ltd.
Min. capital
S$1
Director rule
1 local / EP holder
Nexub fee
S$600
๐Ÿ‡ฒ๐Ÿ‡พMalaysia
7โ€“14 days
Entity
Sdn. Bhd.
Min. capital
RM1
Director rule
1 Malaysian resident
Nexub fee
RM1,500
๐Ÿ‡ฎ๐Ÿ‡ฉIndonesia
14โ€“30 days
Entity
PT / PT PMA
Min. capital
Rp10M (local)
Director rule
Local director required
Nexub fee
From Rp25M
๐Ÿ‡ป๐Ÿ‡ณVietnam
14โ€“21 days
Entity
LLC (TNHH)
Min. capital
None required
Director rule
Not required
Nexub fee
From โ‚ซ9M
๐Ÿ‡ฎ๐Ÿ‡ณIndia
7โ€“15 days
Entity
Private Ltd.
Min. capital
โ‚น1
Director rule
1 Indian resident director
Nexub fee
From โ‚น25,000

* Setup times are typical estimates and may vary. Indonesia fees shown for local PT; PT PMA from Rp55M. See each country pricing page for full details.

How It Works

Nexub does the heavy lifting in every market

From name reservation to live payroll โ€” Nexub handles the local paperwork while you focus on growth.

Step 01Incorporation

Register your entities, fast

Tell us which markets you want to enter. We file with the local authority in each country โ€” ACRA in Singapore, SSM in Malaysia, AHU in Indonesia, DKK in Vietnam, and MCA21 in India โ€” and deliver your registration documents.

  • โšกSingapore incorporated in as little as 1 business day
  • ๐Ÿ“‹Name checks, director appointments, and share structure all handled
  • ๐Ÿ“ฌRegistered address provided in every market
Learn about Leap โ†’

Incorporation Status

Active
โœ“
Company name reservedDone
โœ“
ACRA BizFile+ submittedDone
โœ“
UEN number issuedDone
โœ“
Corporate secretary assignedDone
โ—
Registered office confirmedIn progress
Completion80%
Step 02Payroll

Run payroll across every entity from one place

Payub handles local payroll obligations in each country โ€” CPF in Singapore, EPF in Malaysia, BPJS in Indonesia, BHXH in Vietnam, PF/ESI in India โ€” with compliant payslips and automatic statutory submissions.

  • ๐Ÿ’ฐPayslips and statutory filings per local rules in every market
  • ๐Ÿ”„CPF, EPF, BPJS, BHXH, PF/ESI โ€” all computed and submitted automatically
  • ๐Ÿ“ŠSingle payroll dashboard showing all entities side by side
Learn about Payub โ†’

November Payroll

12 employees ยท processed

100% on time
W

Wei Lin T.

Engineering

S$6,800

CPF S$1,700

P

Priya M.

Design

S$4,960

CPF S$1,240

J

James L.

Operations

S$4,640

CPF S$1,160

Total payroll disbursedS$20,500
Step 03Compliance & Accounting

Never miss a filing deadline in any market

Bookub and Founderub track every compliance deadline across your entities โ€” annual returns, GST/VAT, tax filings โ€” and alert you before they fall due. In-country specialists review and submit on your behalf.

  • ๐Ÿ—“๏ธUnified compliance calendar across all markets and entities
  • โœ…Auto-prepared returns reviewed by local specialists before filing
  • ๐Ÿ›ก๏ธPenalty protection โ€” we catch what you'd miss across five countries
Learn about Bookub โ†’

Financial Overview

Q4 2024 โ€” auto-filed

GST Filed
RevenueS$128,450
ExpensesS$62,100
GST collectedS$11,200
Net profitS$66,350

Government Grants

Grants portal coming soon

Government incentives you're leaving on the table

Every market has government grants, tax incentives, and schemes for startups โ€” most founders never apply because navigating them is complex. Here's what's available in each country Nexub operates in.

๐Ÿ‡ธ๐Ÿ‡ฌ

Singapore

  • โœ“
    Startup SG FounderS$50,000

    Co-investment grant matching your mentor commitment. Available to first-time entrepreneurs incorporating in SG.

  • โœ“
    Enterprise Dev. Grant (EDG)Up to 50%

    Subsidises core business capabilities including market expansion, digital transformation, and process upgrades.

  • โœ“
    EntrePassWork visa

    Entrepreneur pass for foreign founders who want to incorporate and relocate to Singapore to run their business.

๐Ÿ‡ฒ๐Ÿ‡พ

Malaysia

  • โœ“
    MDEC Digital Matching Grant50% co-investment

    For tech companies adopting digital solutions โ€” matched against qualifying technology spend.

  • โœ“
    MSC Malaysia Status10-yr tax exemption

    Pioneer status for tech companies โ€” income tax exemption plus investment allowances and high-speed infrastructure.

  • โœ“
    SME Digitalisation GrantRM5,000

    One-off grant for SMEs adopting approved digital tools including accounting and payroll platforms.

๐Ÿ‡ฎ๐Ÿ‡ฉ

Indonesia

  • โœ“
    BKPM Tax Holidays5โ€“20 year exemptions

    Corporate income tax holidays for companies in priority investment sectors. Structured at BKPM registration.

  • โœ“
    OSS Expedited LicensingPriority NIB

    Fast-track business license (NIB) via Online Single Submission for qualifying startups and growth-stage SMEs.

  • โœ“
    Startup Indonesia ProgramEcosystem grants

    Government program connecting startups to funding, mentors, and market access through state-backed accelerators.

๐Ÿ‡ป๐Ÿ‡ณ

Vietnam

  • โœ“
    National Innovation CentreCo-investment

    Government-backed startup support including funding, workspace, and connections to enterprise partnerships.

  • โœ“
    IT Zone Tax Incentives10% CIT for 15 yrs

    Companies in designated IT zones qualify for a reduced 10% corporate income tax rate for 15 years.

  • โœ“
    NATIF R&D GrantsR&D co-funding

    National Technology Innovation Fund โ€” grants for startups with qualifying technology and innovation components.

๐Ÿ‡ฎ๐Ÿ‡ณ

India

  • โœ“
    Startup India (DPIIT)3-yr tax exemption

    DPIIT-recognised startups get income tax exemption for 3 years, easier compliance, and self-certification benefits.

  • โœ“
    Fund of Funds (SIDBI)โ‚น10,000 Cr corpus

    Government fund-of-funds providing capital to SEBI-registered VCs investing in Indian startups.

  • โœ“
    Startup India Seed FundUp to โ‚น50 lakh

    Grant and soft loan for early-stage startups covering proof-of-concept, prototype development, and market entry.

๐ŸŽฏ

Nexub Grants Portal โ€” coming soon

A full grants database for every market we operate in โ€” with eligibility checks, application guides, and Nexub-assisted filing. Be the first to know when it launches.

Get notified โ†’

5

Markets covered

SG ยท MY ยท ID ยท VN ยท India

500+

Companies incorporated

Across Southeast Asia

1 day

Fastest SG incorporation

Via ACRA BizFile+

100%

Compliance rate

Zero missed filings

Pricing

Pricing varies by market

Each country has its own pricing based on local costs and compliance complexity. We publish our prices transparently โ€” no hidden fees, no surprises.

All prices exclude local taxes where applicable. See each country page for full details.

FAQ

Questions founders ask before expanding

Everything you need to know before your first cross-border incorporation.

Do I need a local director in every country?

It depends on the market. Singapore requires at least one ordinarily resident director (citizen, PR, or EP holder). Malaysia requires one Malaysian-resident director. Indonesia requires a local director for PT PMA foreign-owned companies โ€” Nexub provides nominee director services for this. Vietnam does not require a local director. India requires one resident director. We handle all director appointments as part of Leap.

Can I hold all my Southeast Asian entities under one Singapore holding company?

Yes โ€” and this is the most common structure for regional founders. You incorporate a Singapore Pte. Ltd. as the holding company, then wholly-own subsidiaries in each operational market. Singapore's tax treaties, transparent governance, and strong investor recognition make it the preferred HQ for fundraising. Nexub can incorporate the holding company and all subsidiaries simultaneously.

How long until I can actually pay salaries in a new market?

Once your entity is incorporated, you need a local bank account and payroll registration before the first run. In Singapore: 1โ€“2 weeks post-incorporation. Malaysia and India: 2โ€“4 weeks. Indonesia and Vietnam: 3โ€“6 weeks due to BPJS and BHXH registrations. Nexub's Payub product handles all payroll registrations as part of the onboarding โ€” no separate vendor needed.

Is nominee director risky?

Risk is managed through detailed nominee director agreements that clearly define the scope of their role. They act on your instruction and hold no beneficial ownership. All operational decisions remain with you. Nexub uses vetted, experienced nominees and includes comprehensive nominee agreements covering liability, indemnification, and resignation rights.

What's the cheapest way to test a market before full incorporation?

For most markets, incorporating is cheaper than founders expect โ€” and gives you legal standing to open a bank account, hire, and invoice locally. Vietnam and Malaysia offer low-cost entities for market testing. Alternatively, some founders hire via an Employer of Record (EOR) arrangement first. Nexub can advise on the right entry structure based on your business model, funding stage, and intended headcount.

Can Nexub help if I need to restructure or consolidate entities later?

Yes. We handle entity amendments, directorship changes, share transfers, and subsidiary structuring. If you need to consolidate entities, shift your HQ to Singapore, or restructure ahead of a funding round, our corporate secretary team coordinates across all affected markets โ€” something country-specific advisors simply cannot do.

Still have questions? Book a 20-minute call โ€” we answer these in our sleep.

Ready to expand across Southeast Asia?

Nexub handles incorporation, payroll, compliance, and accounting across all 5 markets โ€” so you can focus on building your business, not managing paperwork.

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Multi-Location Startup Guide: Incorporate Across Southeast Asia | Nexub